Privacy
Notice
The
Scottish Association of Motor Sports Clubs respects your privacy and
we will only use your information in the way we describe in this
notice. When using your information we aim to be fair and
transparent, and to follow our obligations under UK data protection
laws. Your information
is used for administering the Association and its relationship with
member clubs, Motorsport UK and other Motorsport UK Regional
Associations, and social and competitive and training events, and
championships. The Scottish Association of Motor Sports Clubs is the
data controller for the purpose of GDPR and the Data Protection Act
2018. Our address is 32 Cowal Crescent, Glenrothes, Fife KY6 3PT. Our
contact for privacy and data is Lock Horsburgh and the contact
details are our address above or
secretary@scottishmotorsportsclubs.co.uk.
Collecting
your information
We
collect your information when you take up an appointment in the
Association or attend as a representative of a
member club or a championship or other partner organisation or body,
including but not limited to Scottish Motor Sports or Motorsport UK
or other Regional Associations, or we are advised that you are an
officer of a member club, or you enter an event or championship
organised by the Association. You can give us your information using
paper forms or online forms or by letter or email. The information
you give us may include your contact details (name, address,
telephone number, email address), personal information and
identifiers (date of birth, membership number, Motorsport UK licence
number), and other information. When you give us information about
another person, such as a
child, parent, guardian, or emergency contact you should let that
person know that you have given us the information.
If
you are under 18 years old, we will also ask for information from
your parent or guardian.
Using
your information
If
you are an officer or representative of a member club, we use your
information when your club first applies to become a member of the
Scottish Association of Motor Sports Clubs and then to administer and
renew your club’s membership of the Association. We use your
information when you enter Association events or championships,
or if you are appointed as an officer of the Association, or as a
representative of a member club or a championship etc.. For
championships or competitions, we may publish some of your
information in the programme, the results and other official event or
championship documentation, which will be in the public domain. Your
information is used in these ways to fulfil our contract with you.
We
may ask you for emergency contact and next of kin details which we
will only use in an emergency, and which is use for a legitimate
interest. You should let the contact and next of kin know that you
have given this information to us.
We
will not send you marketing messages. We will not sell your
information to another organisation.
To
support your lifetime relationship with motor sport and the Scottish
Association of Motor Sports Clubs we may
keep your information indefinitely. Unless we are required to retain
information by relevant legislation, we will, at your request, delete
your personal data from our system.
Sharing
your information
We
may share your information with
Motorsport UK as required by its General Regulations for governing
motor sport, with other Motorsport UK Registered Clubs and Regional
Associations, with medical personnel,
or any other person if we have to comply with a legal obligation. We
may also share your information with service providers, for example
to print programmes or regulations.
Our
website
The
Association website might contain links to other websites including
online entry and payment sites, partners, and advertisers. If you
follow links to other websites please review the privacy policy for
each site because we are not responsible for information you share on
those sites.
Security
for your information
Your
information is held securely by us. We have taken all reasonable
steps, and have in place appropriate security measures, to protect
your information.
Your
rights
You
may ask us to stop using your information, and to delete it,
although we may maintain a skeleton set of your information. If you
ask us to do this we will not be able to continue our contract with
you.
This
privacy notice was last updated on
15 June 2021 as version 0.6, and
we will communicate any changes to you.